When it’s time to move on to a fresh employment opportunity, you should start by scheduling a meeting with your supervisor to discuss your decision, provide a formal resignation letter and give notice. It’s also important to be prepared for potential questions during the meeting or exit interview and to offer assistance with the transition process.

Here’s a more detailed breakdown of the steps that are typically involved:

#1. Inform your supervisor

Schedule a meeting with your supervisor to discuss your decision to resign. Ideally, this should be an in-person conversation to allow for a respectful and professional discussion.

#2. Provide a formal resignation letter

Draft a formal resignation letter stating your intention to resign, the effective date of your departure, and a brief reason for leaving (optional). Some companies may also have specific forms they require for resignation. Prepare it beforehand and give it to your supervisor during the meeting.

Here’s an example of how a resignation letter may look:

Dear [Supervisor],

I am writing to formally resign from my position at [Company], effective [Last Working Day].

Thank you for the opportunities and support during my time here.

I have enjoyed working with the team and am happy to assist with the transition to make it as smooth as possible.

I wish the company continued success.

Sincerely,

[Your Name]

#3. Give adequate notice

Provide your employer with at least two weeks’ notice but consider offering more if it’s customary, beneficial for your role or written into your current contract.

#4. Prepare for questions

Be prepared to answer questions about your reasons for leaving and any questions your supervisor might have about the transition process.

#5. Offer to assist with the transition

Suggest ways you can help with the transition, such as training your replacement or providing a list of pending tasks.

#6. Notify co-workers and clients (if applicable)

Let your close co-workers and clients know about your decision to resign, but ensure you have discussed this with your supervisor beforehand and have handed in your letter of resignation.

#7. Complete your duties

Make sure to complete any outstanding tasks before your last day and return any company property.

#8. Prepare for an exit interview

If your company conducts exit interviews, be prepared to answer questions and provide feedback. Exit interview questions aim to gather feedback from departing employees to understand reasons for leaving and identify areas for improvement within the company. 

Common questions include: why are you leaving, what aspects of your job did you like/dislike, what could be improved, and would you recommend the company to others?

#9. Leave a positive impression

Maintain a professional demeanour throughout the resignation process and express gratitude for the opportunities you’ve been given. 

#10. Keep in touch (optional):

Consider keeping in touch with colleagues you value and thank them for the support and camaraderie.

See also: Never Accept a Counter-Offer